Business Ethics and Compliance Policy

DataWorks Inc.
Procurement ERP Software Solutions
www.dataworksinc.com

Effective Date: January 2025 | Last Updated: January 2025

1. Anti-Corruption and Bribery Policy

1.1 Prohibition of Corruption

DataWorks Inc. maintains a zero-tolerance policy regarding corruption, bribery, and any form of improper payments. We strictly prohibit:

  • Offering, promising, giving, or authorizing bribes or kickbacks to any person or entity

  • Accepting bribes, kickbacks, or improper payments from customers, vendors, or third parties

  • Facilitating payments to expedite routine government services

  • Any form of corruption in business dealings, whether domestic or international

1.2 Government Officials

Special care must be taken when dealing with government officials or employees of state-owned enterprises. All interactions must comply with applicable anti-corruption laws, including the Foreign Corrupt Practices Act (FCPA) and local anti-bribery legislation.

2. Gifts and Entertainment Policy

2.1 General Guidelines

Business gifts and entertainment may be appropriate in certain circumstances but must always be:

  • Reasonable in value (generally not exceeding $100 USD)

  • Infrequent and not creating a pattern of favor-seeking

  • Transparent and properly documented

  • Compliant with the recipient's organization policies

  • Given for legitimate business purposes only

2.2 Prohibited Gifts and Entertainment

The following are strictly prohibited:

  • Cash or cash equivalents (gift cards, vouchers, etc.)

  • Gifts or entertainment to government officials without prior legal approval

  • Any gift or entertainment that could be perceived as influencing business decisions

  • Personal services or favors

  • Extravagant entertainment or hospitality

3. Commission and Payment Practices

3.1 Sales Commission Structure

All sales commissions and incentive payments are:

  • Based on legitimate business metrics and performance

  • Documented in writing with clear terms and conditions

  • Paid only to authorized personnel or properly contracted parties

  • Compliant with applicable tax and employment laws

3.2 Third-Party Payments

When working with distributors, resellers, or consultants, we ensure:

  • All agreements are documented in writing

  • Compensation is reasonable for services provided

  • Third parties agree to comply with our ethics standards

  • Proper due diligence is conducted before engagement

4. Data Privacy and Security

4.1 Data Protection Principles

As a procurement ERP software provider, DataWorks Inc. is committed to:

  • Collecting only data necessary for legitimate business purposes

  • Implementing robust security measures to protect customer data

  • Obtaining explicit consent for data collection and usage

  • Never selling or sharing customer data without proper authorization

  • Complying with applicable data protection regulations

4.2 Customer Privacy

We maintain strict confidentiality regarding customer procurement data and business operations, ensuring information is used solely for contracted services and system functionality.

5. Competitive Practices

5.1 Fair Competition

DataWorks Inc. competes fairly and ethically by:

  • Respecting intellectual property rights of competitors and customers

  • Avoiding anti-competitive practices or market manipulation

  • Providing accurate information about our products and services

  • Not engaging in industrial espionage or improper information gathering

6. Conflict of Interest

6.1 Disclosure Requirements

All employees and officers must disclose potential conflicts of interest, including:

  • Financial interests in customer, vendor, or competitor organizations

  • Personal relationships that could affect business judgment

  • Outside employment or business activities

  • Any situation where personal interests may conflict with company duties

7. Reporting and Compliance

7.1 Reporting Violations

Employees are encouraged to report suspected violations of this policy without fear of retaliation. Reports can be made to:

  • Direct supervisors or management

  • The Chief Executive Officer

  • Through our confidential reporting system

7.2 Investigation and Enforcement

All reported violations will be promptly and thoroughly investigated. Violations of this policy may result in disciplinary action, up to and including termination of employment or business relationships.

8. Training and Awareness

DataWorks Inc. provides regular training on ethics and compliance matters to ensure all personnel understand and can properly implement these policies in their daily work activities.

9. Policy Review and Updates

This policy is reviewed annually and updated as necessary to reflect changes in applicable laws, regulations, and business practices. All updates will be communicated to relevant personnel.

Contact Information

For questions regarding this policy, please contact:

DataWorks Inc.
Email: support@dataworksinc.com
Phone: 239.444.1030
Website: www.dataworksinc.com